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There are four methods of searching the site, these are:

  • - Quick Search
  • - Advanced Search
  • - Collections
  • - Show All

Quick Search

When a word or phrase is typed into the box and the Go button clicked, the search looks for that word or phrase in all the data associated with each record throughout the database.


The wildcard (*) can be used in place of unknown characters or to widen the search.

E.g. Print*

Will retrieve Prints, Printer, etc. along with the word Print.

Boolean Operators

When you are searching for more than one word or wish to exclude specific words from the search you can use boolean operators.

Use AND, OR and NOT to specify whether a result set must contain all terms, any terms, or not the specified term. For example:

african AND card

All items returned must contain both africa and card.

african OR card

All items returned must contain either africa or card.

africa NOT card

All items returned will contain africa and must not contain card.

Advanced Search

If you already know some details of the image you require then you can get a more direct result by using the Advanced Search.

Enter the data in one or more of the fields, be as specific as possible in order to generate a meaningful set of results.

If you enter data into more than one field the search will only return items that contain all of the specified data.

Show All

Selecting Show All will returns every item in the database.


The Collections page allows you to view items that have been collated as a collection of images. A collection is represented by a thumbnail image and a title.

To view a collection, click on the thumbnail to link to an item page detailing that collection. To view a gallery containing all the items that constitute that collection, click on the View button on the Related Items panel.

Selections Page

Beside each thumbnail, and under each reference image, is a checkbox. Clicking in this box shows a tick and changes the items status to ‘Selected’. The item will be automatically placed into the Selections page and can be viewed at any time using the Selections link on the navigation bar.

To remove the item from the selections simply click the checkbox to remove the tick. Once the page is refreshed the item will no longer appear in the selections.

Using the Clear All Selections link will remove the tick from all the selected items.

Previous Searches

The Previous Searches page records a history of all the searches you perform in a chronological list. To view the results of a search simply click on the link.

This function is session based; closing the browser will clear the Previous Search history.

Search Results


Results of searches are returned in the form of a gallery or list of thumbnail images. The number of thumbnail images displayed on can be changed by entering a number in the 'Display xx items' box, and a list or gallery view can be selected from the pick list to its right.

Navigation between pages is done by either using the Previous and Next arrow buttons or by entering the required page number in the page number field and hitting return.

The page includes a ‘crumb trail’, this displays the type of search used to generate the current page.

To add an item to Selections click on the checkbox, a red tick will appear. Click it again to remove it from the selection.

To view an item, click on a thumbnail to access the Item Record page.

Item Record Page

The ‘Item Record’ page displays the referenced size image and the corresponding data. It is possible to select the image (see above) from this page, view a higher resolution image, email the page as a link and download the image.

The ‘Item Record’ page includes a ‘crumb trail’, this displays the type of search used to generate the current set of results and allows you to link back to the gallery containing the current item.

Navigation between Item Record pages is done by either using the Previous and Next arrow buttons or by entering the required page number in the page number field and pressing return.

Any related items or Subjects that the item appears under are also displayed.

An example of a relationship could be that a page is related to the book it is taken from and a book is related to a page it contains.

If the item belongs to any collections or subjects theses are also displayed along with the nature of the relationship. To view any related items or collections click on the View link on the appropriate pane. To view any subjects that the item appears in click the named link on the subjects pane.